The City Secretary’s Office
City Secretary
Jessica Brettle, City Secretary, serves as a primary contact to the City Council. Jessica prepares correspondence and agenda items for Council Members along with scheduling meetings and relaying messages from constituents. As City Secretary, Jessica is responsible for preparing and coordinating agenda items for City Council Members, and she works with staff to include information needed by Council to make informed decisions on the dais.
An important function of the City Secretary is to notify the public of open meetings including the City Council meetings, Council-appointed Boards and Commissions Meetings, and other public notifications such as elections. The City Secretary is responsible for ensuring compliance with the State Open Meetings Act. To see upcoming public meetings around the city, please logon to Public Meetings Calendar
City Council meetings require a complete, permanent record of the discussion and actions taken, and the City Secretary is responsible for drafting detailed minutes for the governing body of the City of Georgetown. These minutes provide a chronological history of specific topics that are invaluable to the flow of policy and historical understanding of the community. To review City Council agendas and minutes, please logon to Agendas
After City Council passes legislation, the City Secretary oversees the codification of ordinances with the Municipal Code Corporation. To visit the Code of Ordinances online, visit Code of Ordinances
The City Secretary drafts Mayoral proclamations and arranges official appearances of the Mayor at local and regional community events. Jessica also serves as the staff liaison to the city’s Ethics Commission.
Managing City elections is a vital responsibility of the City Secretary. Included in the preparation of an election is coordination with the City Legal department on the documentation required to order an election, preparation of information for prospective City Council Candidates, post and publish the Notice of Election in English and Spanish, over see the conduct of the election by the Williamson County Elections Administrator, coordinate the Canvass of Election Results, arrange the swearing-in of newly elected council members and board members, and maintain the results in the City Election Register. For more information about City elections, please visit Elections
The City Secretary also verifies compliance with the City ordinance regarding Texas Alcoholic Beverage Permits, distance regulations and is responsible for reviewing applications and signing all permits within the city limits.
The City Secretary, located at City Hall, is available Monday through Friday from 8:00 am to 5:00 pm. You may reach the City Secretary by contacting City Hall at (512) 930-3652.
Assistant City Secretary
Rachel Saucier, Assistant City Secretary, serves as an aid to the City Secretary and City Council. Rachel assists Council by responding to citizen inquiries and connecting constituents with their elected officials. Other responsibilities include records management, preservation of historical documents, maintaining a records inventory, research, assisting in the drafting of proclamations, facilitating codification of municipal ordinances, assisting with TABC permitting, posting public meeting notices, and training staff on a variety of board and commission related responsibilities.
Managing the Council appointed memberships of the Boards and Commissions is an ongoing process managed by the Assistant City Secretary and includes advertising vacant seats and processing applications, organizing the annual review of applications by the Council Subcommittee, maintaining up-to-date rosters and attendance reports for over twenty boards, scheduling Council action to fill vacancies, facilitating the Annual Orientation with the City Legal Department, assisting with the annual swearing-in ceremony, hosting an annual Recognition Reception for all board volunteers, and serving as the Council liaison to all Boards and Commissions staff. To learn more about the Board and Commissions, please visit Boards & Commissions
Records Management
Robyn Rye, the City’s Records Coordinator, is responsible for assisting the City Secretary in maintaining the City’s compliance with state’s records laws. The City Secretary is the records custodian for the city. From housing the historical archive of city council minutes, ordinances, and resolutions to maintaining a record of contracts and agreements, the City Secretary’s office coordinates records for the City.
Specifically, the City Secretary is responsible for preserving the City Record File of the following documents:
- Minutes of City Council Meetings
- Ordinances & Resolutions
- Contracts & Agreements
- Oaths, Statements of Appointed and Elected Officials, and Ethics Affidavits
The City Records Coordinator, Robyn Rye, works with the City Secretary to coordinate off-site storage of city documents. Robyn also coordinates with city departments to ensure compliance with the Texas State Library and Archives Retention Schedules and works to maintain an inventory of city documents. For more information about the Texas State Library, you can leave the City of Georgetown website and logon to Texas State Library & Archives Website
